Approval & Workflow
Accounts Payable Automation
Automate Accounts Payable to improve efficiency, control, and visibility. With industry-leading Enterprise Content Management (ECM) and Accounts Payable Automation, this solution helps your organization work smarter, not harder.
Watch 30-min demo
AP Automation for JD Edwards
Watch the brief video to see how this AP Automation, with JD Edwards integration can help you process invoices without human intervention.
About AP Automation
With industry-leading Enterprise Content Management (ECM) and Accounts Payable Automation, this solution helps your organization work smarter, not harder. Whether you want to streamline invoice processing and reduce overhead costs in Accounts Payable, secure customer relationships by improving Sales Order Management or make your corporate content more accessible for your teams, They have the tools, technology, and JD Edwards integration expertise to solve your most complex business challenges.
Easy-to-Use
An easy-to-use solution for AP automation, driven by an industry-leading Enterprise Content Management platform.
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Seamless Integration
With intelligent data capture, workflow automation, and seamless integration with your enterprise resource planning system.
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Increased Efficiency
Improve visibility, gain control and increase efficiency across each stage of your Accounts Payable processes.
COMMON challenges
Why AP Automation?
Increasing invoice volume, greater process complexity, and ongoing pressure to do more with less – this is the new normal for modern Accounts Payable (AP) departments. Your JD Edwards system manages transactional data, but what about the information and documents received from outside your organization?
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What about the manual processes resulting in countless hours spent matching invoices to POs and receipts, manually entering invoices into JD Edwards, trying to resolve invoice discrepancies, routing invoices for coding and approval, filing, and more? You’re not alone. Many organizations struggle with invoice tracking, making on time payments, and even capturing all their early pay discounts, let alone avoiding making duplicate payments. This amounts to extremely high operational costs, process inefficiencies, and missed opportunities that prevent companies from realizing the benefits of having a Best-in-Class AP organization.
solution
How it Works
Accounts Payable Automation will transform your department with an Accounts Payable Automation solution, driven by our industry-leading Enterprise Content Management platform. With intelligent data capture and OCR, workflow automation, …
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and seamless integration with your JD Edwards system, you’ll increase efficiency, gain control, and improve visibility across each stage of your AP processes.
The solution will validate invoice data, perform two-way and three-way matches for your PO based invoices, and route invoice exceptions as well as non-PO invoices for review and approval automatically with its powerful rules-based workflow engine. The results include drastically reducing invoice processing costs, eliminating late fees and duplicate payments, as well as capturing more of your early pay discounts available. Which in turn will allow your AP team to be more efficient, leveraging their skills to more value-added tasks.
integration
JD Edwards Integration
Accounts Payable Automation features a deep and robust real-time integration with JD Edwards. It passes AP Invoice data to a documented JD Edwards interface following the requirements for vouchering AP Invoices …
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The integration handles adding the AP invoice into the JD Edwards system and updating the PO items/quantities invoiced as well as the receipts/receiving.
Additionally, Accounts Payable Automation is designed to validate the supplier and invoicing data before submitting requests, therefore minimizing the transaction processing errors.
Additional integration points include the ability to retrieve/view invoices and related documents directly from JD Edwards screens such as Supplier Ledger Inquiry, as well as capturing JD Edwards created documents such as Purchase Orders and AP Checks.
Watch This Webinar
Webinar Recording
Webinar | Best Practices for Automated 3-way Matching, GL Coding and Vouchering in JDE
Watch this webinar for an in-depth look at best practices to maximize STP and exception handling with Intelligent AP Automation.
Features & Benefits
AP Automation and Workflow
Encrypted Electronic Document Storage and Retrieval
Data Capture/OCR, including invoice Line-Item Detail
Analytics with Visibility to Entire AP Process
JD Edwards Integration
Mobile access for Approval
Document Retention Management
AP Automation and Workflow
Encrypted Electronic Document Storage and Retrieval
Data Capture/OCR, including invoice Line-Item Detail
Analytics with Visibility to Entire AP Process
JD Edwards Integration
Mobile access for Approval
Document Retention Management
Benefits
Transform Your Accounts Payable Department
With intelligent data capture, workflow automation, and seamless integration with your enterprise resource planning (ERP) system, you can:
- Reduce invoice processing costs, including manpower
- Automate data entry and exception handling
- Automate invoice approvals and GL coding
- Eliminate late fees and duplicate payments
- Capture early payment discounts
- Standardize invoice handling and business rules enforcement
- Increase process visibility
Datasheet
Grab your FREE copy of the AP Automation Datasheet, and get in on the details.
Experience AP Automation
Request a customized demo to see how IntelliChief addresses your organization’s most pressing challenges. Simply provide some preliminary information about your project and our experts will handle the rest.
What Customers Say
The idea of not having paper anymore for some people was difficult to overcome… They [associates now] understand [document imaging] is a real advantage on how we serve our customers and that’s our competitive advantage.
The pride in the product, the pride in the company, the pride in every person we worked with in IntelliChief…they wanted us to succeed. Despite any friction or challenges along the way, at the end of the day, IntelliChief would not give up on us succeeding. That feeling right there, the caring and ownership of wanting the customer to succeed, was awesome.
We have it set up so there’s a pass-off between the offices. And at any time of the day, we all have visibility into one another’s inboxes, so if there’s a rash of orders at either office, we can pass them off to another to assist in processing them.
In the past, we used 15 filing cabinets (current documents) and a warehouse (past documents) to store our purchasing documents in. Presently, we have no filing cabinets nor are we moving any files to the warehouse.
Automating our workflow has provided us the ability to map our goals and targets, with visibility to processing the status of daily tasks. This has provided us a phenomenal advantage with reviews and approvals, and with our cash flow management.
My advice to those considering automating their document capture and workflow: thoroughly understand your current process and what you want the future state to be. Their business process specialists helped us immensely to assess our strengths and discover opportunities, and configured our system to suit our needs best.
Schedule A Demo!
Request a non-committal demo by completing the form below –and we’ll connect you with an expert as soon as possible.
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