Accounts Payable Automation
Automate Accounts Payable to improve efficiency, control, and visibility.
With intelligent data capture, workflow automation, and seamless integration with your enterprise resource planning (ERP) system.
improve visibility, gain control and increase efficiency across each stage of your AP processes.
An easy-to-use solution for Accounts Payable automation driven by an industry-leading Enterprise Content Management platform.
Solution Overview
With industry-leading Enterprise Content Management (ECM) and Accounts Payable Automation, this solution helps your organization work smarter, not harder. Whether you want to streamline invoice processing and reduce overhead costs in Accounts Payable, secure customer relationships by improving Sales Order Management or make your corporate content more accessible for your teams, IntelliChief has the tools, technology, and JD Edwards integration expertise to solve your most complex business challenges.
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The Challenge
Increasing invoice volume, greater process complexity, and ongoing pressure to do more with less – this is the new normal for modern Accounts Payable (AP) departments. Your JD Edwards system manages transactional data, but what about the information and documents received from outside your organization? What about the manual processes resulting in countless hours spent matching invoices to POs and receipts, manually entering invoices into JD Edwards, trying to resolve invoice discrepancies, routing invoices for coding and approval, filing, and more?
You’re not alone. Many organizations struggle with invoice tracking, making on time payments, and even capturing all their early pay discounts, let alone avoiding making duplicate payments. This amounts to extremely high operational costs, process inefficiencies, and missed opportunities that prevent companies from realizing the benefits of having a Best-in-Class AP organization.
How it Works
Accounts Payable Automation will transform your department with an Accounts Payable Automation solution, driven by our industry-leading Enterprise Content Management platform. With intelligent data capture and OCR, workflow automation, and seamless integration with your JD Edwards system, you’ll increase efficiency, gain control, and improve visibility across each stage of your AP processes.
The solution will validate invoice data, perform two-way and three-way matches for your PO based invoices, and route invoice exceptions as well as non-PO invoices for review and approval automatically with its powerful rules-based workflow engine. The results include drastically reducing invoice processing costs, eliminating late fees and duplicate payments, as well as capturing more of your early pay discounts available. Which in turn will allow your AP team to be more efficient, leveraging their skills to more value-added tasks.
JD Edwards Integration
Accounts Payable Automation features a deep and robust real-time integration with JD Edwards. It passes AP Invoice data to a documented JD Edwards interface following the requirements for vouchering AP Invoices.
The integration handles adding the AP invoice into the JD Edwards system and updating the PO items/quantities invoiced as well as the receipts/receiving.
Additionally, Accounts Payable Automation is designed to validate the supplier and invoicing data before submitting requests, therefore minimizing the transaction processing errors.
Additional integration points include the ability to retrieve/view invoices and related documents directly from JD Edwards screens such as Supplier Ledger Inquiry, as well as capturing JD Edwards created documents such as Purchase Orders and AP Checks.
Watch it in Action
Unlock premium content & view the full recording of our latest webinar.
Title
Best Practices for Automated 3-way Matching, GL Coding and Vouchering in JD Edwards
Topics
Watch this webinar for an in-depth look at best practices to maximize STP and exception handling with Intelligent AP Automation.
Recorded on
March, 2023
Benefits
- Reduce invoice processing costs, including manpower
- Automate data entry and exception handling
- Automate invoice approvals and GL coding
- Eliminate late fees and duplicate payments
- Capture early payment discounts
- Standardize invoice handling and business rules enforcement
- Increase process visibility
Key Features
- AP Automation and Workflow
- Encrypted Electronic Document Storage and Retrieval
- Data Capture/OCR, including invoice Line-Item Detail
- Analytics with Visibility to Entire AP Process
- JD Edwards Integration
- Mobile access for Approval
- Document Retention Management
Reviews
What customers say about this add-on
“The pride in the product, the pride in the company, the pride in every person we worked with in IntelliChief…they wanted us to succeed. Despite any friction or challenges along the way, at the end of the day, IntelliChief would not give up on us succeeding. That feeling right there, the caring and ownership of wanting the customer to succeed, was awesome.” -Mai Madorran, Financial System Analyst, Trinity Industries
“The idea of not having paper anymore for some people was difficult to overcome… They [associates now] understand [document imaging] is a real advantage on how we serve our customers and that’s our competitive advantage.”
–Elaine Handley, Accounting Manager, High Point Furniture
“We have it set up so there’s a pass-off between the offices. And at any time of the day, we all have visibility into one another’s inboxes, so if there’s a rash of orders at either office, we can pass them off to another to assist in processing them.”
-Bob Varney, Director of Customer Care Honeywell
“In the past, we used 15 filing cabinets (current documents) and a warehouse (past documents) to store our purchasing documents in. Presently, we have no filing cabinets nor are we moving any files to the warehouse.”
–John C. Schmidt, Group Purchasing Manager Landoll Corporation
“Automating our workflow has provided us the ability to map our goals and targets, with visibility to processing the status of daily tasks. This has provided us a phenomenal advantage with reviews and approvals, and with our cash flow management.”
-Erica Salgado, Staff Accountant FlavorChem
“My advice to those considering automating their document capture and workflow: thoroughly understand your current process and what you want the future state to be. Their business process specialists helped us immensely to assess our strengths and discover opportunities, and configured our system to suit our needs best.”
-Steve Cooke, Vice President of Sales & Marketing Stainless Foundry
Interesting Reads
10 Reasons Financial Executives Need to Support AP Automation for JD Edwards
The Essential Buying Guide – AP Automation Software for JD Edwards
Go Paperless and Automate Processes
Product Sheet – JD Edwards Integration Module
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